Privacy Policy

Effective Date: May 28, 2025

Mindsflair Technologies is committed to maintaining the privacy and security of our clients’ information. This Privacy Policy outlines how we collect, use, protect, and disclose personal information in compliance with the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and other applicable privacy laws.

1. Information We Collect

We may collect the following types of information from clients and website users:

Personal Identifiable Information (PII): Name, address, phone number, email address.
Protected Health Information (PHI): Medical history, insurance information, treatment details, or other healthcare-related data when applicable to services rendered.
Technical Information: IP address, browser type, device identifiers, and access logs.

2. How We Use Your Information

We use the collected data to:

Provide IT and cybersecurity services tailored to client needs.
Ensure secure access to systems and data.
Respond to support requests and inquiries.
Improve our services and system performance.
Comply with legal and regulatory obligations.

3. Data Protection Measures

Mindsflair Technologies employs rigorous security measures to protect client data, including:

End-to-end encryption for all data transfers.
Secure, access-controlled storage systems.
Multi-factor authentication (MFA) for system access.
Routine security audits and penetration testing (quarterly if under Clingy Ultimate).

4. HIPAA Compliance

We fully adhere to the HIPAA Privacy Rule, Security Rule, and Breach Notification Rule. All electronic PHI (ePHI) is stored and transmitted using HIPAA-compliant platforms and methods. Staff members are trained in HIPAA regulations and maintain strict confidentiality protocols.

5. Disclosure of Information

We do not share your personal or health information except:

With your explicit authorization.
When required by law (e.g., subpoenas, court orders).
For authorized service providers performing services on our behalf under Business Associate Agreements (BAAs).

6. Data Retention

Your information is retained only as long as necessary to fulfill service obligations and comply with legal retention requirements. When data is no longer required, it is securely deleted or anonymized.

7. Your Rights

You have the right to:

Request a copy of your data.
Correct inaccurate information.
Withdraw consent (where applicable).
File a complaint regarding potential HIPAA violations.

To exercise your rights, please contact us using the information below.

8. Cookies and Analytics

Our website may use cookies for session management and analytical purposes. No PHI is collected through cookies. You may disable cookies in your browser settings.

9. Third-Party Links

Our website may contain links to third-party sites. We are not responsible for their privacy practices and encourage users to review those policies separately.

10. Policy Updates

We reserve the right to update this Privacy Policy. Any changes will be posted on this page with the revised effective date. Continued use of our services indicates acceptance of the updated policy.

11. Contact Us

For questions or concerns about this Privacy Policy or our data practices, contact us at [email protected] or call ‭+1 (404) 693-5414‬.

Mindsflair Technologies

At MindsFlair, we blend strategic thinking with artistic flair, providing comprehensive digital marketing, solutions that help your creative business thrive.